Privacy Policy

Effective Date: November 9, 2026

Last updated: November 9, 2026

Statellite LLC (“we,” “us,” “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our apps, or interact with our services. Please read this Privacy Policy carefully. If you do not agree with its terms, please do not access the site or use the Services.

Information We Collect

We may collect personally identifiable information that you voluntarily provide to us when you register an account, request a demo, complete an evaluation, or fill out a form, or that a coach or your organization gives us about you, such as your email address when they invite you to a team. This information may include:

Personal Information

• Name
• Email address
• Phone number
• Program, team, or organization name
• Role (coach, athlete, parent/guardian, operator)
• Payment and billing information for paid subscriptions, processed by our payment provider
• Records of the policy notices we show you: which policy change, whether you read or closed the notice, and when
• Records of the leaderboard images you share: when, whether you shared, downloaded or copied each one, its event and the details printed on it, how many athletes it shows and how many you left off, and the name format, but not the athletes' names
• How you heard about Statellite, if you tell us when you sign up
• Records of the months you used Statellite while signed in, including a TV or tablet left open on your account
• Records of invitations to join a team: the address, who sent it, when, and whether it was accepted

Athlete and Performance Data

• Roster information, including name, date of birth, grad year, sex, height, weight, sport, and position
• Test results, scores, and NOVA outputs generated through the Services
• Photos and video clips a coach adds to an athlete's profile
• Email addresses and phone numbers for an athlete and for their parent or guardian, when a coach adds them to the athlete's profile
• Records of the result emails we send: the address, when we sent it, and whether it arrived.
• Training records: the programs a coach assigns, and the sets logged in a session (the weight and reps), by the coach or by the athlete on the coach's tablet.

Non-Personal Information

We also collect non-personal information about your interaction with the Services. This may include your browser type, device and operating system, IP address, the pages and screens you visit, the time and date of your visit, and similar technical information.

How We Use Your Information

We use the information we collect in various ways, including to:

• Providing Services: To create and manage your account, process transactions, run evaluations, generate NOVA outputs, and provide customer support.
• Setting up your organization: A Statellite account manager can be assigned to an organization and given admin access to that organization only. One of its admins approves that access, or it starts at once if the organization has no admin yet. When asked, the account manager helps set the organization up and shows its coaches how to run it. They appear in its staff list, its admins can remove them at any time, and we log every change they make.
• Sharing results: When a coach chooses, to email an athlete or their parent or guardian a private link to that athlete's own results, or to make an image of a leaderboard's top 10 for a head coach or admin to share.
• Scoring results: To score each result with NOVA, Statellite's own scoring service. NOVA receives the result and how it was tested, an internal ID, and the athlete's age, sex and body weight. It never receives their name, birth date, team or email.
• AI features: When a coach asks Sideline a question or imports a spreadsheet with AI, to send the team and athlete data that question needs to an AI model. These requests go only to providers that neither train on nor keep what we send.
• Improving Services: To analyze usage and trends, measure feature adoption, and improve product quality and reliability.
• Communication: To send you transactional messages, product updates, release notes, and (where you've opted in) marketing emails.
• Safety and Integrity: To protect against fraud, abuse, and unauthorized access, and to enforce our Terms of use.
• Legal and Compliance: To comply with applicable laws, regulations, and athletic governing-body requirements.

How We Share Your Information

We do not sell or rent your personal information to third parties. We may share your information in the following circumstances:

• Service Providers: With vendors that help us run the Services, under written agreements that restrict their use of the data: Google Cloud (hosting and our database), Clerk (sign-in), Stripe (payments), Emailit (email delivery), OpenRouter and Google's Gemini models (AI features), Microsoft 365 (our email and demo bookings), and Plausible (counting visits to our public pages).
• Your Program: If you are an athlete, parent, or guardian using the Services on behalf of a team, club, or school, your roster and performance data is shared with the coaches and operators who administer that program.
• People the coach chooses: When a coach shares an athlete's results, we send a private link to that athlete or to the parent or guardian the coach picks. Anyone holding the link can open it until it expires, 30 days after it was made or last sent, or until the coach turns it off.
• Leaderboard images: A head coach or admin can share an image of a leaderboard's top 10 (more if athletes tie for 10th) wherever they choose, such as social media. It shows each athlete's rank, name and result, with names as first initial and last name unless the coach chooses full names. It also names the team, the event, the season, the date and the filters the coach chose, such as a position or a roster group. A roster group prints under the name the coach gave it, such as Varsity or 7th Grade. Otherwise the image never shows an athlete's age, grade, birth date, photo or contact details, and never an age or grade filter. The coach confirms they have permission each time and can leave any athlete off. We record each share on the team's audit log, without athletes' names.
• Legal Obligations: To comply with legal obligations, such as responding to subpoenas, court orders, or other valid legal process.
• Business Transfers: In connection with a merger, acquisition, financing, or sale of all or a portion of our assets, subject to standard confidentiality protections.

Cookies and Tracking Technologies

We use only the cookies that sign you in and keep the site working. We don't use analytics, advertising or tracking cookies. Plausible counts visits to our public pages without cookies or anything stored on your device, and never keeps your IP address. It never runs in the app or on an athlete's results page. If a coach plays a YouTube video added to an athlete's profile or to an exercise, YouTube may set its own cookies.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

How Long We Keep Information

• Shared result links stop working 30 days after they were made or last sent. We keep a record that the link existed.
• 180 days after a result email is sent, we erase its address and keep only a scrambled form of it, so a request to stop emails is always honoured. A link's own copy of the address is erased 180 days after the link stops working.
• In our change log, we keep an athlete's previous name for 90 days so coaches can correct mistakes.
• We keep the record of each month you used Statellite for 15 months, then delete it.
• When a coach removes an athlete or deletes a team, we hide the data but don't erase it yet. To erase an athlete's or a team's data, or to delete your account, email hello@statellite.com. We do it within 30 days.
• We keep each spreadsheet a coach imports, as it was uploaded, for as long as we keep the team's data. When we erase an athlete's or a team's data on request, we erase it from those spreadsheets too.
• Our database backups keep copies for up to 7 days, and our server logs for up to 30 days.

Your Rights and Choices

Depending on where you live, you may have certain rights regarding your personal information, including:

• Access: Request access to the personal information we hold about you.
• Correction: Request corrections to inaccurate or incomplete personal information.
• Deletion: Request deletion of your personal information, subject to certain legal exceptions.
• Opt-Out: Opt out of marketing communications at any time.
• Stop result emails: Every result email has a Stop these emails link. It ends all result emails from Statellite to that address.
• Data Portability: Request a copy of your data in a portable format where applicable.

To exercise these rights, please contact us using the information provided below.

Children's Privacy

Coaches and schools add athletes to their rosters, including athletes under 13. Statellite doesn't offer athlete sign-up. In a training session their coach runs, they may log their own sets on the coach's tablet, entering only the weight and reps. When an athlete counts as under 13, Statellite doesn't email them results, invites or marketing: it sends their results only to a parent or guardian the coach lists. Coaches can also show athletes' names, results and the weights they lift on their own weight room TV. Athletes under 13 can also appear in a leaderboard image that a head coach or admin shares publicly, named by first initial and last name unless the coach chooses full names. Our Children's privacy page explains how we know an athlete's age and how we handle information about athletes under 18. If we learn that we hold a child's information without the consent the law requires, we will delete it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will update the Effective Date above and, for material changes, notify registered users via email or in-product notice. Your continued use of the Services after the changes have been posted constitutes your acceptance of the updated Privacy Policy.

Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at: